Admin In-charge

Job Title: Admin In-charge
Work Location: Butwal/Bhairahawa, Nepal
Role Type: Full Time
Division: Agro

Key Roles and Responsibilities:

1. Identify, manage and monitor local vendors and suppliers for office supplies, equipment and other necessities.
2. Execute cost-effective procurement processes, ensuring quality and timely delivery of goods.
3. Coordinate with petty contractors for various services such as maintenance, repairs and facility management.
4. Evaluate contracts, terms and agreements to ensure favorable terms for the organization.
5. Implement efficient system to track stock levels and reorder supplies as needed.
6. Implement cost-saving measures in local purchases and contractor management without compromising quality.
7. Ensure compliance with procurement policies and ethical standards with respect to the scope of purchase
8. Maintain accurate records of all procurement transactions and contracts.
9. Timely address the maintenance needs and ensure a safe and functional work environment.
10. Develop and implement contingency plans for essential services, including backup suppliers and contractors.
11. Coordinate emergency response procedures to address unexpected disruptions.

Skills/Job Specification:

• Proven experience of 3-5 years in administrative roles, with a focus on procurement and contractor management.
• Proficiency in using MS Office Software.
• Excellent analytical, problem-solving and decision-making skills.
• Excellent communication, negotiation and vendor management skill.
• Ability to work in a fast-paced environment and be flexible in work-timings.
• Knowledge of procurement regulations and ethical standards.

Academic Qualification:

• Bachelor’s degree in Business Administration, Management or a related field.